Manage & Create Events

Create new events and manage existing ones

1

How to Create a New Event

1. From the dashboard, tap the "Create Event" button.

2. Fill in the event details: title, date, time, location, price, and capacity.

3. Add a description, rules, and refund policy to give your event a clear and professional setup.

4. Set your refund policy (Strict, Flexible, or Generous).

5. Tap "Publish" and share the generated link with your community.

Plan at least 15 minutes ahead

When creating an event, its start time must be at least 15 minutes in the future. A start time that is too close to the current time will not pass validation.

For example, at 14:00, choose 14:15 or later. If you spend time completing the form, recheck the start time before submitting.

This is what the button looks like:

Share an event from the Share popup

Use the Share button on an event to open its sharing options and get the event link to your community.

  1. Open the event you want to share in your admin dashboard.
  2. Tap Share to open the sharing popup and use the available link-sharing option.
  3. Send the event link to your community. To share in OpenChat, copy the event link and paste it into the group conversation.

Check that you are sharing the correct event before sending. These instructions describe the Yarrow Pass admin system, not an action on this guide website.

2

Managing an Existing Event

Edit Details: Tap the "Edit" button on an event card to modify its details.

View Participants: Click on an event to see the list of confirmed participants and waiting list.

Cancel Event: If needed, you can cancel an event, which will automatically trigger the refund process for all participants.

3

Advanced Event Settings

Waiting List: Automatically manages overflow. When a spot opens, the first person on the list gets a notification and 5 minutes to book.

Pay-to-Play: This model is enabled by default to reduce no-shows and ensure commitment.